Assignment-1-Procedural-Email-Message

Reference/Textbook: BCOM7 (Main)

Authors: Lehman, C. M., Dufrene, C. C., & Walker, R. (2015). Boston, MA: Cengage Learning

Reference/Textbook:  A Writer’s Resource: A Handbook for Writing and Research (4th Ed.) 

Authors:  Maimon, E., Pentz, J., & Yancey, K., (2012). New York, NY: McGraw-Hill

Assignment 1: Procedural Email Message

Due Week 2 and worth 140 points

Write a procedural email message to employees on subject of the student’s choice from the options below. Light research will need to be completed to find a suitable example company and the email should be written as though you are a representative from that company communicating with staff members. Include a valid link to the situation in the body of the email. Be creative! (Example can be found on page 76, Figure 5.1, of the course text.) The options are:

  1. An updated social media policy in response to a recent problem
  2. A policy change related to an information hack within the last year

The message should take the form of an email; however, you will submit your assignment to the online course shell.

The procedural message must adhere to the following requirements:

  1. Content:
    1. Introduce the main idea of the message in a concise, informative manner.
    2. Itemize five (5) key points with detail.
    3. Provide information about where and to whom questions should be directed.
  2. Format:
    1. Use a descriptive subject line or heading.
    2. Use bullets to separate ideas and simplify reading.
  3. Style:
    1. Include an appropriate and professional greeting / salutation.
    2. Use email form including: To:, From:, Subject:, and Signature.
  4. Clarity / Mechanics:
    1. Ensure there are no grammatical or spelling errors.
    2. Ensure there are no clarity, writing, or mechanical errors.

Your assignment must be typed, single-spaced, using Times New Roman font (size 12), with one-inch margins on all sides. Check with your professor for any additional instructions.

Submitting your assignment:

  • Submit your assignment through the online course shell only.

The specific course learning outcomes associated with this assignment are:

  • Use writing process strategies to develop brief business documents, such as routine messages, bad news messages, and persuasive/sales messages.
  • Support ideas or claims in body paragraphs with clear details, examples, and explanations.
  • Organize ideas logically by using transitional words, phrases, and sentences.
  • Use sentence variety and effective word choice in written communication.
  • Write clearly and concisely using proper writing mechanics.

Grading for this assignment will be based on quality, logic / organization of the email, and language and writing skills, using the following rubric.

Points: 140

Assignment 1: Procedural Email Message

Criteria

Unacceptable

Below 60% F

Meets Minimum Expectations

60-69% D

Fair

70-79% C

Proficient

80-89% B

Exemplary

90-100% A

1a. Introduce main idea in a concise, informative manner.

Weight: 10%

Did not submit or incompletely introduced main idea in a concise, informative manner.

Insufficiently introducedmain idea in a concise, informative manner.

Partially introduced main idea in a concise, informative manner.

Satisfactorily introducedmain idea in a concise, informative manner.

Thoroughly introduced main idea in a concise, informative manner.

1b. Itemize three to five (3-5) key points with detail.

Weight: 10%

Did not submit or incompletely itemized three to five (3-5) key points with detail.

Insufficiently itemized three to five (3-5) key points with detail.

Partially itemized three to five (3-5) key points with detail.

Satisfactorily itemized three to five (3-5) key points with detail.

Thoroughly itemized three to five (3-5) key points with detail.

1c. Provide information about where and to whom questions should be directed.

Weight: 10%

Did not submit or incompletely provided information about where and to whom questions should be directed.

Insufficiently providedinformation about where and to whom questions should be directed.

Partially providedinformation about where and to whom questions should be directed.

Satisfactorily providedinformation about where and to whom questions should be directed.

Thoroughly providedinformation about where and to whom questions should be directed.

2a. Use a descriptive subject line.

Weight: 5%

Did not submit or incompletely used a descriptive subject line.

Insufficiently used a descriptive subject line.

Partially used a descriptive subject line.

Satisfactorily used a descriptive subject line.

Thoroughly used a descriptive subject line.

2b. Use bullets to separate ideas and simplify reading.

Weight: 10%

Did not submit or incompletely used bullets to separate ideas and simplify reading.

Insufficiently used bullets to separate ideas and simplify reading.

Partially used bullets to separate ideas and simplify reading.

Satisfactorily used bullets to separate ideas and simplify reading.

Thoroughly used bullets to separate ideas and simplify reading.

3a. Include an appropriate and professional greeting / salutation.

Weight: 10%

Did not submit or incompletely included an appropriate and professional greeting / salutation.

Insufficiently included an appropriate and professional greeting / salutation.

Partially included an appropriate and professional greeting / salutation.

Satisfactorily included an appropriate and professional greeting / salutation.

Thoroughly included an appropriate and professional greeting / salutation.

3b. Use email form including To:, From:, Subject:, and Signature.

Weight: 10%

Did not submit or incompletelyused email form including To:, From:, Subject:, and Signature.

Insufficiently used email form including To:, From:, Subject:, and Signature.

Partially used email form including To:, From:, Subject:, and Signature.

Satisfactorily used email form including To:, From:, Subject:, and Signature.

Thoroughly used email form including To:, From:, Subject:, and Signature.

4. Ensure there are no grammar or spelling errors.

Weight: 10%

Did not submit or incompletely ensured that there are no grammar or spelling errors.

Insufficiently ensured that there are no grammar or spelling errors.

Partially ensured that there are no grammar or spelling errors.

Satisfactorily ensured that there are no grammar or spelling errors.

Thoroughly ensured that there are no grammar or spelling errors.

5. Clarity, writing mechanics, and formatting requirements.

Weight: 25%

More than 8 errors present.

7-8 errors present.

5-6 errors present.

3-4 errors present.

0-2 errors present.

P. S. 

Example is attach here (page 76, Figure 5.1)

 
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