In response to the weekly Discussions and Assignments, sent me, John Wussow, a Memo. The word Memo (It mean memorandum) in large type at the top. Then include a heading. Use the format below as a guide. Memo To: John Wussow From: (Your name) Date: May 23, 2016 Subject: Specific subject of the document, not just name of the company or product Summary Xxxxx xxxxx xxx xxxx etc. (Summarize the key points of the document) Subhead title of the first section. Xxxxxx xxxxxx xxxx etc. Subhead title of the second section. Xxxx xxxxx xxx xxxx etc. Help your reader (business manager) by incorporating subheads to highlight key sections of a document. In a business document, avoid “I think,” just state the material. The readers know the document is your thinking. Also, avoid the use of pronouns – I, we, our, etc. LENGTH OF DOCUMENT In business, when your boss gives you an assignment, he/she will give you general directions as to its content and sometimes length. However, it will be you job to determine what to include and exclude from the document and its length. For our Assignments, you do not have to adhere to the two page rule; it can be longer or shorter. Also, business document generally are not written in academic style with academic foot noting. If you believe a reference to information should be included in your Memo, it is suggested that it be placed directly after the information or data, not at the end of the document. This works best for management. It’s your call. Remember, when you develop a business document, think of your reader – manager or boss. Assume that person is very busy, short of time to read, tired, and your paper is 17th in the to-do pile. Will you get effective readership and a positive response? A business document may be long, but if well-organized with a readable format (heading, subheads, color type element, short paragraphs, and tight writing) will be effective.

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